Create an event and routines
Set up the event first, then add each routine and who’s in it. Nothing goes on a family’s bill until you click Bill families, so you can build it out over a few days.
Owners, admins, and front desk staff can create and edit events.
Create the event
Open Events
Click Events in the sidebar, then New event.
Fill in the basics
- Name, like “Starbound Regionals”.
- Kind: your studio’s word for a competition, a recital, or Event for anything else.
- First day, and Last day if it runs more than one day.
- Payment due: optional. Charges for this event are due on this date.
- Where: optional.
- Season: optional. It defaults to the school year the event falls in (August to July), like “2026-27”.
Pick the bill (only if you have a second team)
If your studio turned on a second team bill, you’ll see Bill to. Pick which team bill this event goes on. The choices use the names you gave your bills in Billing. Families see the charges on that bill’s own statement, and families on autopay for that bill are charged when you bill the event, or on the payment due date if that’s later. If you don’t see Bill to, the event goes on your team bill.
Add fees every student pays
Under Fees every student pays, enter a name and amount, like Registration and 50. Click Add a fee for more. Every student in any routine at this event is charged each fee once.
Click Create event
The event page opens.
Once families are billed for an event, it stays on that bill. To bill the other team, make a new event.
Add a routine
Click Add routine
On the event page, find the Routines section and click Add routine.
Name it and set the fee
Enter the routine’s name, pick a Type (Solo, Duet, Trio, Group, or Other, in your studio’s words), and the fee per student.
Add a costume (optional)
Enter the costume name and its price. Each student in the routine is charged for it, and a Size box appears next to each name so the size shows on the bill.
Add the students
Type a name in Add a student by name and pick them from the list. To add a whole team at once, choose a class in Add everyone in a class…. Trial students in that class aren’t added. Click the X next to a name to take them off.
Click Add routine
The routine shows in the list with its fee, costume, and students. Click it any time to edit.
Edit, remove, and archive
- Edit the event: click Edit at the top of the event page.
- Remove a routine: open it and click Remove routine. You can only remove a routine that hasn’t been billed. If it has, void those charges from the family’s bill first.
- Archive an event: owners and admins can click Archive to hide it from the list and the season totals. Restore brings it back. Archived events are under the Show [number] archived link at the bottom of the Events page.
Changing a price after billing doesn’t change charges already on families’ bills. Renaming an event fee that was already billed makes it a new line, so it shows as Not billed again.